Entry Statuses

Time entries move through an approval lifecycle when the approval workflow feature is enabled.

Status lifecycle

Worker creates entry
        │
        ▼
    pending           ← Entry is submitted, awaiting admin review
        │
   ┌────┴────┐
   ▼         ▼
approved   rejected   ← Admin decision

Status descriptions

Status	Description
Pending	The entry has been submitted by the worker and is awaiting review. Workers can still edit pending entries.
Approved	An admin (or responsible user) has confirmed the entry is correct. Approved entries are locked and cannot be edited by the worker.
Rejected	An admin has rejected the entry, typically due to incorrect hours, wrong project, or missing information. The worker can view the rejection and submit a corrected entry.

What workers see

• Pending — entry shows with a waiting indicator
• Approved — entry shows with a green checkmark; editing is disabled
• Rejected — entry shows with a red indicator and displays the admin's rejection comment if one was left

When approval workflow is disabled

If the Approval workflow feature is turned off in workspace settings, all entries are treated as automatically approved when submitted. The pending/approved/rejected distinction is removed from the UI.

Archived entries

Any entry (regardless of status) can be archived by an admin. Archived entries are hidden from the default list view but are preserved in the database.