Approve Time Entries

Review time entries submitted by your workers and approve or reject them.

:::note The approval workflow feature must be enabled. Go to Admin → Settings and check that Approval workflow is on. If it is disabled, all entries are automatically considered approved. :::

View pending entries

The admin dashboard shows a count of pending entries and displays them directly in a table below the summary cards. No navigation is needed — scroll down to see the list.

To view all entries (including approved and rejected), go to Admin → Overview.

Approve or reject an individual entry

1. Click any row in the pending entries table to open the entry detail view.
2. Review the details: worker, date, start/end time, duration, project, task, and comment.
3. Click Approve to accept, or Reject to decline.

Approved entries are locked — workers can no longer edit them. Rejected entries remain visible to the worker with a rejected indicator.

Approve all entries for a worker

Each worker's entries are grouped together in the table. To approve all of them at once:

1. Find the worker's group header row.
2. Click Approuver tout on the right side of that row.

All entries for that worker are approved in one action.

Bulk approve or reject across workers

1. Use the checkboxes in the table to select individual entries, or use the header checkbox to select all visible entries.
2. The Rejeter (N) and Approuver (N) buttons at the top of the table show the current selection count.
3. Click the appropriate button to apply the action to all selected entries.

Filter entries on the Overview page

The Overview page (/admin/overview) has an inline filter bar for narrowing the entry list:

• Period mode — switch between Année, Mois, and Période (custom date range).
• Worker — show entries for a specific worker only.
• Project — show entries for a specific project only.
• Status — filter by pending, approved, or rejected.

The total entry count and total hours update automatically as you change filters.

Export entries

To export entries to Excel for payroll or reporting:

1. On the Overview page, apply the filters you want (period, worker, project, status).
2. Click Export.
3. The file downloads automatically as an .xlsx file containing all matching entries.

The export uses the same filters as the current view and includes all entries — not just those visible on screen.

Export payroll variables

To download the monthly payroll variables, use the Export paie button on the Overview page:

1. Click Export paie in the toolbar.
2. Pick the month, then click Télécharger.

The file (Paie-YYYY-MM.xlsx) contains one row per worker with:

• Heures — total hours worked in the month.
• Jours travaillés (paniers) — number of days with logged time (one panier repas per worked day).
• HS 25% (36-43h) and HS 50% (43h+) — weekly overtime hours: beyond 35h/week up to 43h at 25%, beyond 43h at 50%. A week counts toward the month its Sunday falls in.
• Zone N (jours) — one column per travel zone, counting worked days per zone (the highest zone of the day when a worker visits several sites). Only included when the Zones feature is enabled.

Rejected entries are excluded from the payroll export.

Days and weeks are counted in the workspace's timezone (Europe/Paris by default), not the server's — so an entry logged as "Monday" always counts on Monday, whatever timezone the server runs in.