Invite Users

Add workers and managers to your workspace.

Inviting a new user

1. Go to Admin → Users
2. Click the + button or Invite user
3. Enter the user's email address
4. Choose their role:
   • Worker — can log time entries and upload invoices; sees only their own data
   • Responsible — additionally can review and approve entries and invoices across the workspace
5. Click Send invitation

The user receives an email with a sign-in link. Once they sign in for the first time, they appear in the Users list.

User roles

See User Roles for a complete breakdown of what each role can and cannot do.

Removing a user

1. Go to Admin → Users
2. Find the user in the list
3. Click their name or the options menu
4. Select Archive user

Archiving a user prevents them from logging in and hides them from most views. Their historical time entries and invoices are retained.

TIP

Archived users can be restored by a super admin if needed.

Assigning a vehicle to a user

If your workspace has the vehicles feature enabled, you can assign a vehicle to a user from the Users page. This pre-fills the vehicle field when the user uploads a vehicle-related invoice.

1. Open the user's detail page
2. Select a vehicle from the Assigned vehicle dropdown
3. Save