Invite Users

Add workers and managers to your workspace, and manage them once they are in.

Adding someone

1. Go to Admin → Users
2. Click the + button (or Ajouter un utilisateur on an empty list)
3. Choose how they sign in:
   • Local — a username and password you set for them. Use this for people without an email address. The login belongs to your workspace.
   • Email — their email address. They sign in with it (password or Google).
4. Enter their name, and their default vehicle if your workspace uses vehicles
5. Click Ajouter

Everyone starts as a Worker; see User Roles to make someone an admin afterwards.

What happens with an email address

It depends on whether the address already has a TT Time Tracker account.

The address…	What happens	When they appear in Users
has no account yet	An account is created and they receive an email to set their password	Immediately
already has an account (another workspace, or a former member of yours)	They receive an invitation to join your workspace — nothing is added to their account until they accept	Once they accept

You never attach someone else's existing account on your own: an account belongs to its owner, who may already work for other companies. The confirmation after Ajouter says which of the two happened — « Un nouvel utilisateur a été ajouté » or « Invitation envoyée à … ».

The invitation email names your workspace and links to an invitation page. The person signs in with the invited address and chooses Accepter et rejoindre or Refuser. When they accept, they become a member with exactly the name and vehicle you entered. If they decline, nothing is kept. They can also find the invitation in their workspace chooser after signing in, which helps if the email got lost.

Invitations are valid for 7 days. An expired invitation is deleted automatically; add the person again to send a new one.

Pending invitations

Invitations that have not been answered yet are listed at the top of Admin → Users, under Invitations en attente, apart from your members. For each one you see the address, the name you entered, the expiry date and who sent it.

• Renvoyer sends the email again and restarts the 7 days (only when email is enabled for your installation)
• Annuler withdraws the invitation; nothing else changes, and you can invite the person again later

An Envoi échoué badge means the last email could not be sent; use Renvoyer.

Adding the same address again while an invitation is pending updates that invitation with what you entered this time and sends it again.

Removing a user

1. Go to Admin → Users
2. Open the user
3. Click Archiver and confirm

Archiving removes their access immediately and signs them out. Their time entries, invoices and history are kept.

Bringing a user back

Open Voir les archives from the ⋮ menu on the Users page, open the user, then:

• a Local user has a Réactiver button: they are restored at once, with their username and password unchanged
• an Email user has a Réinviter button: they receive a new invitation and are restored — same profile, same history — when they accept. Someone who left may not want to come back, so they are asked again.

Resetting a password

On a Local user's page, Réinitialiser le mot de passe sets a new password for them. Their open sessions are closed.

This is only possible for logins your workspace owns. It is not offered for:

• Email users — they change their password themselves with Mot de passe oublié on the sign-in page
• the workspace owner, whoever you are — owners also use Mot de passe oublié. The user page explains this instead of showing the button.

Assigning a vehicle to a user

If your workspace has the vehicles feature enabled, you can assign a default vehicle to a user. This pre-fills the vehicle field when they upload a vehicle-related invoice.

1. Open the user's detail page
2. Select a vehicle under Véhicule par défaut
3. Click Enregistrer

For someone you invite, choose the vehicle when adding them: it is applied when they accept.